Scalebar keeps every project, fee stage and hour in one place, so you can see the real profit on the work while there is still time to act.
None of it is bad management. It is what happens when the practice runs on memory and spreadsheets.
Hours went in that nobody logged against the project. The fee looked right at the start. By the time the job closes, staff cost has quietly eaten the margin, and the final number tells a different story. Nobody sees it coming, because nobody is comparing cost to fee while the job is still live.
Every fee note, every variation, every deadline waits for one person. The practice cannot grow faster than your attention can stretch.
A revision was superseded, but the old one was already out. The cost of the fix lands on the practice, not the client.
Open Scalebar and see every project, the stage it is at, and whether it is making money. Before the job closes, not after.
Fee stages, variations and deadlines in one place. No chasing the principal for the latest position.
Invoices raised against the stage the work has reached, not from memory. Billing that matches the job.
The current drawing is the one everyone is working from. One place, one version.
Every project in one place: stages, fees, deadlines and the people on them.
Profit per project, as it happens: time and cost against the fee, while you can still act on it.
Invoices that match the work: raised against the stage the job has reached.
One source for the current drawing and revision.
Hosted and backed up: we run it for you.
No custom code: configuration only, so the system stays yours to keep.
Margin per project, live: staff cost rate against charge-out rate, while the job is still open, not after it closes.
Variations that get paid: flagged the moment they happen, not quietly absorbed as unpaid extra work.
Staff time visible across projects: who is stretched, who has room, before you promise another deadline.
Most practices find out a project lost money when the final invoice is already sent. Scalebar puts the number in front of you while the job is still open, so you can act on it instead of explaining it afterward.
Cost against fee, as it happens. Every hour logged sits against the fee for that stage, not discovered at year end.
The real margin, not the billed number. Staff cost rate compared to charge-out rate shows what a project actually earned, not what it invoiced.
Work in progress, visible. Unbilled hours show up as a number on a screen, not a surprise when someone finally runs the report.
Each tier includes the one before it. We recommend Grow.
Start records. Grow shows you the margin. Lead reads the numbers with you. We agree what is covered, and what it costs, after a first call. No standard packages.
Kuwa Advisory has worked inside architecture. Scalebar is shaped around how a practice actually runs, fee stages and all, not a generic project tool bent to fit. We configure it to match how your studio already works, train your team, and stay through the first months until it is the daily default.
Practice management software for architecture firms. It keeps every project, fee stage and hour in one place, so you can see the real profit on your work.
Yes. Time and cost sit against the fee for each job, so you see where profit leaks while the job is still live.
At Grow and above, yes. Staff cost rate sits against charge-out rate for each project and stage, so margin is a number you can see, not something you work out after the job closes.
At Grow and above, yes. Unbilled hours show up as a running total, so nothing sits forgotten for months.
At Grow and above, a variation is flagged the moment the extra work happens, so it has a chance of being billed rather than quietly absorbed.
Yes. Invoices are raised against the stage the work has reached, not from memory.
No. We host Scalebar for you and keep it backed up.
About one week, including training your team.
It depends on your practice. Write to us and we will agree what is covered and the price. No standard packages.
Then we keep working with you, free, until they do.